WEBOODI QUICK GUIDE

 

1. Student user authentication in WebOodi
2. Starting up WebOodi
3. Starting a WebOodi session
4. Searching for teaching events
5. Registering for teaching and exams
6. My studies
    6.1. Completed studies
    6.2. Inactive studies
    6.3. Transcript of studies
7. Personal information

8. Feedback on WebOodi
9. Ending a WebOodi session

 

1. Student user authentication in WebOodi

 

WebOodi is a part of the centralized HAKA single-sign in system. You can log in to WebOodi with your HAKA username and password (same as e-mail username and password). If you are already logged in to another system using your HAKA ID (e.g. Moodle, the University Portal) you don’t have to log in again.

If you do not have HAKA ID or you have forgotten your password, please contact the Computer Centre’s Helpdesk, which is at your service in ICT-related issues. The Helpdesk is located in the Luotsi building, first floor. It serves you from Monday to Friday from 9.00 to 15.00. The Helpdesk’s e-mail address is helpdesk@uva.fi and the phone number is 029 449 8051.

In other issues related to WebOodi, please send e-mail to oodituki@uva.fi.
 

 

2. Starting up WebOodi

 

The software is used through a web browser. The applicable browsers are the standard versions of Internet Explorer, Firefox, Opera and Safari.

To be able to use WebOodi your browser must allow the use of cookies.

 

Before logging in you can see the main menu on the left side of the window showing the functionalities available to everyone. Even if you do not have a valid username or password you can browse the information about teaching events, for example.

 

3. Starting a WebOodi session

 

If you wish to register for an exam through WebOodi, you must first log in using your HAKA username and password. In the front page, click “Login to WebOodi“.

 

In the authentication service you must give your HAKA username and password. Click the “Ok”-button. After logging in, you will be taken to your personal front page where you can select the function of your choice from the main menu. The courses of the day and the exams for which you have registered through WebOodi will appear on your calendar.

 

Your personal student number and your name are visible in the upper left corner of the window. Even if you have several rights to study, you have only one student number in use.

 

4. Searching for teaching events
 

The main menu’s Search option allows you to search for courses or exams (= teaching events), basing your search on the code (e.g. TITE1022) or name. You may also enter part of the code (e.g. 102) or part of the name as a search criterion.

 

 

You can search for information using the "By search terms" option. It allows you to search for information on study modules or courses and exams on the basis of their name, code, type, organisation, subject, time, start date – end date or teaching language. When you have entered the desired in-formation (e.g. code TITE1022), click the "Search courses and exams" button or the "Search study units" button (study units and their descriptions in the Study Guide). You will then get a list of the search results.

 

Alternatively, you may search for information "By study guide". Select the department whose teaching events or study units you wish to see. You will then get a list of the subjects that belong to the department in question.

 

Using several search criteria at a time yields you those courses that correspond to ALL the criteria you entered. It is often useful to begin with just one criterion or to begin with one first and then get into more detail if necessary.

 

Regarding faculties/departments you may either select "Show teaching events" or "Show study units". The "Show teaching events" button appears only with faculties or departments that have teaching events and for which WebOodi registration time is in progress.
 

 

5. Registering for teaching and exams

 

You can search for the teaching event using the main menu’s "Search courses and exams" function. Teaching events can be searched using the following criteria: name, code, type, organisation, subject, time, start date - end date and teaching language. When you have entered the necessary information (e.g. Code TITE1022), click on the "Search courses and exams" button. You will get a list of teaching events that match the search criteria.
 

6. My studies

 

In "My studies" you can observe your valid registrations, credits, and upgraded or rejected studies. You can select the item you wish to see from the menu on the left. You can activate one or several items simultaneously by clicking the blue text links at the top of the screen. The links of the activated items are shown in italics

 

 

 

Registrations

Use the Registrations item to check for which courses or exams you have registered at the moment.

 

Completed studies

Use the Completed studies item to check the list of accomplished credits and approved credit substitutions.

 

Inactive studies

Use the Inactive studies item to check the rejected studies and the original record of the upgraded studies.

 

Transcript of studies

Use the Transcript of studies item to order an unofficial transcript of your studies to your e-mail address.

 

6.1. Completed studies
 

 

The Completed studies window shows all the study modules that have been completed successfully. You may arrange the credits by code, study module or date of completion by clicking the corresponding heading. The total of your credits is shown at the bottom. Click on the "Code" link of the study module to view the basic information stored in Oodi on it.

 

6.2. Inactive studies

 

This view shows the study accomplishments that have been entered into the credit record as Rejected or Upgraded. The status of a rejected accomplishment is merely Rejected in WebOodi; contact the responsible tutor for more detailed information, e.g. on points. Rejected accomplishments are not visible in the transcript.

 

6.3. Transcript of studies

 

Select the language of the transcript and click the Order button. You will get a notification in your email when the transcript is ready.

 

7. Personal information

 

You must maintain your contact information up-to-date. You can change your address information by pressing the "Edit" button at the bottom of the pane. Add or modify the necessary information and click "Save". The modifications succeeded if you get the message: "Changes have been saved!"

 

If you have a non-Finnish address, write the entire address on the "Address" line. Enter the Telephone number by giving the area code first and then the number (e.g. 06 1234567). All your modifications will be stored in the enrolment register but NOT in the YTHS (Finnish Student Health Service, FSHS) or the library. The student must deliver the new address information to them separately.

 

The student him/herself must make sure that the conditions for giving out student information are correct. You can modify the information by clicking the "Edit" button. If you do not want any of your information to be given out, remove the check marks from each box (= unselect) and save the changes you made. The system updates the changes on the following night.

 

8. Feedback on WebOodi

 

You may send feedback on WebOodi using this channel. We will keep any information provided confidential.

 

9. Ending a WebOodi session

 

End your WebOodi session by clicking on "Exit" in the main menu. WebOodi then returns to the starting page and you may exit the browser.

When you stop using WebOodi, always quit your session properly to prevent the next computer user from accessing and modifying your data.

 

 

 

 

University of Vaasa 2013

Based on University of Lapland's Oodi guides